Registration Policies

Please review these policies prior to registering for the 2026 meeting.


ASBC Privacy Policy and Event Terms & Conditions

All registrants must agree to the terms and conditions set forth in the ASBC Privacy Policy. Read the full terms and conditions here.


Cancellation & Substitution Policy

Registration cancellations must be made in writing and emailed to ASBC by July 13, 2026. Cancellations received by this date are subject to a $100 cancellation fee. Registration cancellations received after July 13, 2026, are not subject to a refund.

  • Registration fees will be refunded the same way they were paid.
  • Attendee substitutions are permitted. If the original registrant is a member, the substitute must also be a member, pay the membership fee or the difference between the member and nonmember rate.
  • Membership fees paid with registrations are non-refundable after 30 days from registration.
  • In the event ASBC cancels the event or associated ticketed events, ASBC is not liable for any charges including nonrefundable hotel charges, airfares or change penalties imposed by an airline.

By registering for this event, you agree to these cancellation and refund terms and conditions.


Member Rates

Non-members can qualify for member rates by selecting Registration + ASBC Membership which includes one of ASBC professional or student membership. Students registering with Registration + ASBC Membership must provide the full name and e-mail address of an endorsing faculty member to qualify for the student rate. Attendees must join CIBD prior to registering at the CIBD member rates.


Hotel Discount

By selecting the discount you agree to stay at Sheraton Seattle Grand in exchange for a $100 discount on your meeting registration fee. If you choose other accommodations after registration, you will be charged an additional $100. Your name must be on the reservation to qualify. In accordance with GDPR (General Data Protection Regulation) by checking this box you are consenting to ASBC's use of your information solely for the purpose of communicating with you and the housing company regarding your room reservations and related services. Single Day and Student registrations are not eligible for the discount.


Payment

Early registrations completed with the Bill Me option must be paid by December 31, 2025. If not paid, the advance rate will automatically be applied. All other payments are due within 30 days and must be paid prior to the advance rate cutoff date. Any unpaid registrations will be charged the regular rate.


Transfer of Registration

Attendee registration transfers are permitted. If the original registrant is a member, the substitute must also be a member, pay the membership fee or the difference between the member and nonmember rate.


Attendees From Outside the United States

Attendees are encouraged to apply for a visa as soon as you are confident you will attend the 2026 ASBC & CIBD Meeting. Some consulates may have backlogs in scheduling visa interviews, so applicants should contact the consulate directly to determine wait times or visit the U.S. Visa website.

Invitation letters will only be issued to confirmed registrants including those who have paid the meeting registration fees, have submitted an abstract, or are otherwise presenting. When you register for the meeting, you will receive a confirmation email with a link to auto-generate a customized visa invitation letter. If you are unable to register early enough to begin the visa process and have submitted an abstract, please complete the invitation letter request form. Invitation letters generated using the request form are identical to the letters created when registering, however they are manually created and may take up to 5 business days to be processed.

All applicants must be able to qualify for a visa on their own merits. ASBC cannot intervene with embassies in other countries on behalf of any meeting participants. If you require an invitation letter prior to registering or if you have additional questions, please contact the ASBC Registration Desk.


Expected Behavior Policy

We are dedicated to providing a harassment-free meeting experience for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of participants in any form. We ask all attendees, exhibitors, speakers, sponsors, volunteers, guests and other participants be considerate and respectful to all members and refrain from demeaning, discriminatory, or harassing behavior and speech. Please note, if you register a guest for the conference, you may be held responsible for the actions of the guest. Violations of this policy should be reported to meeting staff.

ASBC reserve the right to remove any individual from attendance or other participation in any ASBC sponsored event without prior warning or refund, and to take additional action as determined necessary, up to and including expulsion from participation in ASBC. Any course of action recommended by ASBC is final.